October 2018
A.D. Reminders October 2018

Fiscal - Pay bills weekly


Pre-Season - Prepare winter gym schedule for practices and contests


Pre-Season - Advise winter coaches of winter rules clinic sites and dates


Pre-Season - Review winter contracts with coaches


Pre-Season - Request officials for winter sports


Program - Weekly administrative meeting


Program - Update website


Program - Faculty meetings


Program - Help promote events


Program - Lost/Found – how are these items being processed?


Program - Schedule and send out agenda for any athletic department meeting

Program - Rosters and updated picture for all potential district/state tournament team should be sent to tournament manager and program printer

 

Program - Review league standings for possible ties for playoffs and sites

 

Post-Season - Check with athletic secretary – order letter awards and pictures as needed for post season awards banquets


Post-Season - State tournament information to coaches


Post-Season - Submit post season rosters in timely fashion


Post-Season - Attend contests and practices at least once for each team at each level


Post-Season - Bill and thank advertisers for sports program support


Post-Season - Check tournament dates and confirm room reservations for state tournament


Post-Season - Set end of season coaches meetings for the league coaches


Post-Season - Schedule fall sports banquet(s)




September 2018
A.D. Reminders September 2018

Coaches - Review with coaches all state and local eligibility ruleCoaches - Review coaches education hours including those who attend CPR or first aid classes

Coaches - Review “out of season” regulations at first coaches meeting

Fiscal - Pay bills

League - League AD meeting

Program - Fall sports eligibility list should be on file

Program - Confirm individual practice rules have been met prior to competition

Program - Review fall sports season guidelines and bulletins. Share information with administration

and coaches, noting deadlines

Program - Review eligibility clearance, resident and academic rules, PRIOR to first competition

Program - Finalize fall sport team rosters, take team picture

Program - Schedule and plan events for National Activities Week in October

Program - Send rosters to opponents

Program - Make sure visitor locker rooms are clean and ready for use

Program - Request gate money and police checks for home contests

Program - Write article for school newspaper or program

Program - Eligibility paperwork deadline

Program - Secure any off-site gym space that might be needed for basketball practice for winter

Program - Weekly meeting with administrators

Program - Prepare JV and C team rosters and send with coach to contests to handout to parents

Program - Confirm with transportation director all fall conflicts and departures

Program - Submit forms needed for co-op and combined programs

Program - Review school calendar and look for scheduling conflict

Post Season - Selection of qualifying play-off format, sites, managers and dates

Post Season - Review state tournament allocation and tournament pairings or draws




August 2018
A.D. Reminders August 2018

Coaches - Contact Head Coaches to poll their assistants about attendance for CPR/First Aid


Coaches - Update coaches education records and notify coaches of their current status


Pre-Season - Find out eligibilty dates for Fall season


Pre-Season - Review current State Handbook, noting changes


Pre-Season - Plan for Rules Clinics for Fall coaches


Pre-Season - Arrange for CPR/First Aid classes


Pre-Season - Remind Head Coaches about Fall league coaches meetings


Pre-Season - Contact police and ambulance for home football games


Pre-Season - Contact announcement/timer/chain crew for home football games


Pre-Season - Contact event manager for home football, soccer, volleyball contests


Pre-Season - Contact team doctor for home football games and make sure they have schedules


Pre-Season - Prepare Parent Night presentation


Pre-Season - Prepare and/or complete JV and C schedules


Pre-Season - Prepare “Season Arrangements” for coaches and schedule pre-season Coaches Meeting


Pre-Season - Confirm picture dates with team photographer


Pre-Season - Attend Parent Orientations


Pre-Season - Process all fall athletic participants paperwork - check eligibility concerns


Pre-Season - Prepare coaches contracts for out-of-building coaches


Pre-Season - Discuss theft and facility “etiquette” with coaches


Pre-Season - Discuss etiquette with spirit team(s)


Pre-Season - Football home games - secure commitments from clean-up crews


Pre-Season - Check with Athletic Secretary or consult paperwork and coaches to see if eligibility


appeals are necessary for any transfer students


Pre-Season - Arrange for transportation for away events


Pre-Season - Send schedules to administrators and meet with them regarding game supervision




July 2018
A.D. Reminders July 2018

Family - Take family/vacation time or you will not get through the next year


Program - Have packets for fall registration online or send out


Program - Check dates for fall rules meetings and schedule with coaches




June 2018
A.D. Reminders June 2018

Coaches - Meet with spring coaches for season evaluations, inventory and equipment storage


Coaches - Make arrangements for summer coaches’ schools or clinics


Coaches - Remind coaches if they need coaching clock or certification hours


Fiscal - Schedule end of the year meeting with ASB and district business manager to review budgeting and fiscal stability


Fiscal - Turn in ASB budget to high school ASB secretary for next year


Fiscal - Notify all coaches of their budgets for next year

 

Fiscal - Check with vendors regarding outstanding purchase orders

 

League - Attend league meeting


Pre-Season - Send requests for fall sports officials association with schedules


Program - Weekly administrative meeting


Program - Schedule fall parents meeting


Program - Update school athletic code


Program - Faculty meetings


Program - Confirm all fall schedules


Program - Contact photographer to schedule fall team pictures


Program - Check for fall eligibility dates and send letters to athletes no meeting academic eligibility


Program - Contact sports program advertisers for fall commitment


Program - See that job position openings are posted, interviews scheduled and hire coaches for following year


Program - Get the end of the year report ready for administration and board


Program - Present list of coaches for following year to the board for approval


Program - Coaches summer letters prepared and reviewed


Program - Write to all motels for next year’s tournaments reservations and confirm dates


Program - Confirm and schedule school physicals


Program - Send athletic code books to be printed for fall handout


Program - Schedule date for call coaches and parents meetings


Program - Schedule summer activities and facilities use: i.e. summer camps


Program - Review dates for district summer meetings


Program - Check with building administration and review dates for summer student activities


Post-Season - Confirm lockers are cleaned out and equipment properly stored for summer




May 2018
A.D. Reminders May 2018

Coaches - End of year coaches meetings


Coaches - Complete coaching clock hours or certification hours forms


Coaches - Coaches review changes for student athletic handbook


Fiscal - Pay bills


Fiscal - Confirm officials’ bills


League - Attend league meeting


Program - Update “social athletic code”


Program - Weekly administrative meeting


Program - Faculty meetings


Program - Update website


Program - Set “end of year” board presentation


Program - Load next year’s schedules onto website and school calendar


Program - Schedule and send out agenda for athletic department meeting


Program - Confer with administration regarding enrollment plans for next year


Program - Schedule date for spring sports all-league meeting


Post-Season - State tournament preparations


Post-Season - Review qualifying and state tournament information bulletins for spring sports


Post-Season - Inform administration and coaches of post-season information


Post-Season - Inform student body of plans, procedures and rules regarding post-season play


Post-Season - Meet deadlines and responsibilities in regard to post-season participation


Post-Season - Prepare thank you letters for spring sports coaches’ spouses


Post-Season - Prepare and schedule end of year coaches’ breakfast, dinner or meeting;
show you appreciation


Post-Season - Notify parents of physical date, site , cost, etc. for the coming year


Post-Season - Confirm fall sports scheduling


Post-Season - Confirm district playoff information, gate lists, supervisors, rosters


Post-Season - Schedule spring sports banquet(s)


Post-Season - Prepare for spring sports state tournaments




April 2018
A.D. Reminders for April 2018

Coaches - Schedule coaches meetings to review athletic handbook, make needed changes for upcoming year.

 

Fiscal - Review coaches’ salaries/budget for proposals for next year and forward to administrative team.

 

Program - Schedule physical dates with team physician for summer or call local clinics.

 

Program - Handle rainout and weekly schedule.

 

Program - Order flowers or gift for Administrative Day.

 

Program - Set dates for summer maintenance work in gym.

 

Program - Review basketball, wrestling, gymnastics scheduling for next year.

 

Program - Contact park department with requests for fields for next year.

 

Program - Review and set date for maintenance work on scoreboards over the summer.

 

Post-Season - Submit state tournament information online for potential state participants.

 

Post-Season - Prepare for late April or early May district, regional and state tournament information to be sent to qualifying manager and state tournament program printer.

 

Post-Season - Finalize rosters, update scores and send picture for state tournament programs.

 

Post-Season - Review league standings for possible ties for playoffs to qualifying events.

 

Post-Season - Check for tournament dates and confirm motel reservations for state events.

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