Coaches - Contact Head Coaches to poll their assistants about attendance for CPR/First Aid

Coaches - Update coaches education records and notify coaches of their current status

Pre-Season - Find out eligibilty dates for Fall season

Pre-Season - Review current State Handbook, noting changes

Pre-Season - Plan for Rules Clinics for Fall coaches

Pre-Season - Arrange for CPR/First Aid classes

Pre-Season - Remind Head Coaches about Fall league coaches meetings

Pre-Season - Contact police and ambulance for home football games

Pre-Season - Contact announcement/timer/chain crew for home football games

Pre-Season - Contact event manager for home football, soccer, volleyball contests

Pre-Season - Contact team doctor for home football games and make sure they have schedules

Pre-Season - Prepare Parent Night presentation

Pre-Season - Prepare and/or complete JV and C schedules

Pre-Season - Prepare “Season Arrangements” for coaches and schedule pre-season Coaches Meeting

Pre-Season - Confirm picture dates with team photographer

Pre-Season - Attend Parent Orientations

Pre-Season - Process all fall athletic participants paperwork - check eligibility concerns

Pre-Season - Prepare coaches contracts for out-of-building coaches

Pre-Season - Discuss theft and facility “etiquette” with coaches

Pre-Season - Discuss etiquette with spirit team(s)

Pre-Season - Football home games - secure commitments from clean-up crews

Pre-Season - Check with Athletic Secretary or consult paperwork and coaches to see if eligibility

appeals are necessary for any transfer students

Pre-Season - Arrange for transportation for away events

Pre-Season - Send schedules to administrators and meet with them regarding game supervision

Family - Take family/vacation time or you will not get through the next year

Program - Have packets for fall registration online or send out

Program - Check dates for fall rules meetings and schedule with coaches

Coaches - Meet with spring coaches for season evaluations, inventory and equipment storage

Coaches - Make arrangements for summer coaches’ schools or clinics

Coaches - Remind coaches if they need coaching clock or certification hours

Fiscal - Schedule end of the year meeting with ASB and district business manager to review budgeting and fiscal stability

Fiscal - Turn in ASB budget to high school ASB secretary for next year

Fiscal - Notify all coaches of their budgets for next year

Fiscal - Check with vendors regarding outstanding purchase orders

League - Attend league meeting

Pre-Season - Send requests for fall sports officials association with schedules

Program - Weekly administrative meeting

Program - Schedule fall parents meeting

Program - Update school athletic code

Program - Faculty meetings

Program - Confirm all fall schedules

Program - Contact photographer to schedule fall team pictures

Program - Check for fall eligibility dates and send letters to athletes no meeting academic eligibility

Program - Contact sports program advertisers for fall commitment

Program - See that job position openings are posted, interviews scheduled and hire coaches for following year

Program - Get the end of the year report ready for administration and board

Program - Present list of coaches for following year to the board for approval

Program - Coaches summer letters prepared and reviewed

Program - Write to all motels for next year’s tournaments reservations and confirm dates

Program - Confirm and schedule school physicals

Program - Send athletic code books to be printed for fall handout

Program - Schedule date for call coaches and parents meetings

Program - Schedule summer activities and facilities use: i.e. summer camps

Program - Review dates for district summer meetings

Program - Check with building administration and review dates for summer student activities

Post-Season - Confirm lockers are cleaned out and equipment properly stored for summer

Coaches - End of year coaches meetings

Coaches - Complete coaching clock hours or certification hours forms

Coaches - Coaches review changes for student athletic handbook

Fiscal - Pay bills

Fiscal - Confirm officials’ bills

League - Attend league meeting

Program - Update “social athletic code”

Program - Weekly administrative meeting

Program - Faculty meetings

Program - Update website

Program - Set “end of year” board presentation

Program - Load next year’s schedules onto website and school calendar

Program - Schedule and send out agenda for athletic department meeting

Program - Confer with administration regarding enrollment plans for next year

Program - Schedule date for spring sports all-league meeting

Post-Season - State tournament preparations

Post-Season - Review qualifying and state tournament information bulletins for spring sports

Post-Season - Inform administration and coaches of post-season information

Post-Season - Inform student body of plans, procedures and rules regarding post-season play

Post-Season - Meet deadlines and responsibilities in regard to post-season participation

Post-Season - Prepare thank you letters for spring sports coaches’ spouses

Post-Season - Prepare and schedule end of year coaches’ breakfast, dinner or meeting;
show you appreciation

Post-Season - Notify parents of physical date, site , cost, etc. for the coming year

Post-Season - Confirm fall sports scheduling

Post-Season - Confirm district playoff information, gate lists, supervisors, rosters

Post-Season - Schedule spring sports banquet(s)

Post-Season - Prepare for spring sports state tournaments

Coaches - Schedule coaches meetings to review athletic handbook, make needed changes for upcoming year.

Fiscal - Review coaches’ salaries/budget for proposals for next year and forward to administrative team.

Program - Schedule physical dates with team physician for summer or call local clinics.

Program - Handle rainout and weekly schedule.

Program - Order flowers or gift for Administrative Day.

Program - Set dates for summer maintenance work in gym.

Program - Review basketball, wrestling, gymnastics scheduling for next year.

Program - Contact park department with requests for fields for next year.

Program - Review and set date for maintenance work on scoreboards over the summer.

Post-Season - Submit state tournament information online for potential state participants.

Post-Season - Prepare for late April or early May district, regional and state tournament information to be sent to qualifying manager and state tournament program printer.

Post-Season - Finalize rosters, update scores and send picture for state tournament programs.

Post-Season - Review league standings for possible ties for playoffs to qualifying events.

Post-Season - Check for tournament dates and confirm motel reservations for state events.

Coaches - Make sure tests for coaches who did not attend pre-season rules clinics are completed Fiscal Pay bills

League - Attend league meeting

Pre-Season - Make sure spring sports eligibility lists are completed and on file

Pre-Season - Prepare schedules and handouts for parents’ night meeting

Pre-Season - Arrange for audio/video needs for parents’ night

Program - Weekly administrative meeting

Program - Faculty meetings

Program - Prepare eligibility paperwork

Program - Schedule spring sport team pictures

Program - Prepare spring sport programs, pictures, rosters, schedules, articles

Program - Update website

Program - Schedule and send out agenda for athletic department meeting

Program - Confirm that individual practice rules have been met prior to first competition

Program - Hold any spring eligibility hearings if necessary

Program - Confirm all spring schedules with school calendar and review for conflicts

Post-Season - Complete winter sports inventory, storage of equipment; order equipment

Post-Season - Prepare thank you letters to winter sports coach spouses

Post-Season - Review selection of qualifying playoff sites, managers, play-off formats and dates for spring tournaments

A.D. REMINDERS FOR FEBRUARY

Coaches-Set all-league coaches meeting and spring pre-season league coaches meeting

League-Attend league meeting

Pre-Season-Review all spring schedules and send transportation requests to transportation department

Pre-Season-Finalize spring sports schedules

Pre-Season-Remind spring sports coaches of spring rules clinics dates

Pre-Season-Send spring sports schedules to officials

Pre-Season-Assign keys to spring sports coaches

Pre-Season-Prepare indoor gym schedule for spring sports in case of rain

Pre-Season-Make plan for cancelling sport events when rain occurs. What is the deadline for

cancellation? Who needs to be notified? How is a contest rescheduled?

Pre-Season-Prepare spring sports season arrangements

Pre-Season-Empty and reassign lockers for spring

Pre-Season-Prepare parent night invitation and letter

Pre-Season-Prepare spring schedules to be handed out at league meeting –

avoid testing week if possible

Program-Weekly administrative meeting

Program-Faculty meetings

Program-Send request for spring sports officials association with schedules

Program-Set winter sports banquet(s) and spring parents sports meeting

Program-Review spring sports contracts, send copies to administrators

Program-Send spring schedules to administrators for sports supervision scheduling

Program-Schedule and send out agenda for any athletic department meeting

Post-Season-Review basketball league, district and state playoff information, including picture, up-dated

roster and team record. Send to local tournament manager and state tournament

program printer.

Have something to add? Send your feedback to ezine@allamericanpublishing.com