June 2018
A.D. Reminders June 2018

Coaches - Meet with spring coaches for season evaluations, inventory and equipment storage


Coaches - Make arrangements for summer coaches’ schools or clinics


Coaches - Remind coaches if they need coaching clock or certification hours


Fiscal - Schedule end of the year meeting with ASB and district business manager to review budgeting and fiscal stability


Fiscal - Turn in ASB budget to high school ASB secretary for next year


Fiscal - Notify all coaches of their budgets for next year

 

Fiscal - Check with vendors regarding outstanding purchase orders

 

League - Attend league meeting


Pre-Season - Send requests for fall sports officials association with schedules


Program - Weekly administrative meeting


Program - Schedule fall parents meeting


Program - Update school athletic code


Program - Faculty meetings


Program - Confirm all fall schedules


Program - Contact photographer to schedule fall team pictures


Program - Check for fall eligibility dates and send letters to athletes no meeting academic eligibility


Program - Contact sports program advertisers for fall commitment


Program - See that job position openings are posted, interviews scheduled and hire coaches for following year


Program - Get the end of the year report ready for administration and board


Program - Present list of coaches for following year to the board for approval


Program - Coaches summer letters prepared and reviewed


Program - Write to all motels for next year’s tournaments reservations and confirm dates


Program - Confirm and schedule school physicals


Program - Send athletic code books to be printed for fall handout


Program - Schedule date for call coaches and parents meetings


Program - Schedule summer activities and facilities use: i.e. summer camps


Program - Review dates for district summer meetings


Program - Check with building administration and review dates for summer student activities


Post-Season - Confirm lockers are cleaned out and equipment properly stored for summer




May 2018
A.D. Reminders May 2018

Coaches - End of year coaches meetings


Coaches - Complete coaching clock hours or certification hours forms


Coaches - Coaches review changes for student athletic handbook


Fiscal - Pay bills


Fiscal - Confirm officials’ bills


League - Attend league meeting


Program - Update “social athletic code”


Program - Weekly administrative meeting


Program - Faculty meetings


Program - Update website


Program - Set “end of year” board presentation


Program - Load next year’s schedules onto website and school calendar


Program - Schedule and send out agenda for athletic department meeting


Program - Confer with administration regarding enrollment plans for next year


Program - Schedule date for spring sports all-league meeting


Post-Season - State tournament preparations


Post-Season - Review qualifying and state tournament information bulletins for spring sports


Post-Season - Inform administration and coaches of post-season information


Post-Season - Inform student body of plans, procedures and rules regarding post-season play


Post-Season - Meet deadlines and responsibilities in regard to post-season participation


Post-Season - Prepare thank you letters for spring sports coaches’ spouses


Post-Season - Prepare and schedule end of year coaches’ breakfast, dinner or meeting;
show you appreciation


Post-Season - Notify parents of physical date, site , cost, etc. for the coming year


Post-Season - Confirm fall sports scheduling


Post-Season - Confirm district playoff information, gate lists, supervisors, rosters


Post-Season - Schedule spring sports banquet(s)


Post-Season - Prepare for spring sports state tournaments




April 2018
A.D. Reminders for April 2018

Coaches - Schedule coaches meetings to review athletic handbook, make needed changes for upcoming year.

 

Fiscal - Review coaches’ salaries/budget for proposals for next year and forward to administrative team.

 

Program - Schedule physical dates with team physician for summer or call local clinics.

 

Program - Handle rainout and weekly schedule.

 

Program - Order flowers or gift for Administrative Day.

 

Program - Set dates for summer maintenance work in gym.

 

Program - Review basketball, wrestling, gymnastics scheduling for next year.

 

Program - Contact park department with requests for fields for next year.

 

Program - Review and set date for maintenance work on scoreboards over the summer.

 

Post-Season - Submit state tournament information online for potential state participants.

 

Post-Season - Prepare for late April or early May district, regional and state tournament information to be sent to qualifying manager and state tournament program printer.

 

Post-Season - Finalize rosters, update scores and send picture for state tournament programs.

 

Post-Season - Review league standings for possible ties for playoffs to qualifying events.

 

Post-Season - Check for tournament dates and confirm motel reservations for state events.




March 2018
A.D. Reminders for March 2018

Coaches - Make sure tests for coaches who did not attend pre-season rules clinics are completed Fiscal Pay bills


League - Attend league meeting


Pre-Season - Make sure spring sports eligibility lists are completed and on file


Pre-Season - Prepare schedules and handouts for parents’ night meeting


Pre-Season - Arrange for audio/video needs for parents’ night


Program - Weekly administrative meeting


Program - Faculty meetings


Program - Prepare eligibility paperwork


Program - Schedule spring sport team pictures


Program - Prepare spring sport programs, pictures, rosters, schedules, articles


Program - Update website


Program - Schedule and send out agenda for athletic department meeting


Program - Confirm that individual practice rules have been met prior to first competition


Program - Hold any spring eligibility hearings if necessary


Program - Confirm all spring schedules with school calendar and review for conflicts


Post-Season - Complete winter sports inventory, storage of equipment; order equipment


Post-Season - Prepare thank you letters to winter sports coach spouses


Post-Season - Review selection of qualifying playoff sites, managers, play-off formats and dates for spring tournaments




February 2018
A.D. Reminders for February 2018

A.D. REMINDERS FOR FEBRUARY

Coaches-Set all-league coaches meeting and spring pre-season league coaches meeting

League-Attend league meeting

Pre-Season-Review all spring schedules and send transportation requests to transportation department

Pre-Season-Finalize spring sports schedules

Pre-Season-Remind spring sports coaches of spring rules clinics dates

Pre-Season-Send spring sports schedules to officials

Pre-Season-Assign keys to spring sports coaches

Pre-Season-Prepare indoor gym schedule for spring sports in case of rain

Pre-Season-Make plan for cancelling sport events when rain occurs. What is the deadline for

cancellation? Who needs to be notified? How is a contest rescheduled?

Pre-Season-Prepare spring sports season arrangements

Pre-Season-Empty and reassign lockers for spring

Pre-Season-Prepare parent night invitation and letter

Pre-Season-Prepare spring schedules to be handed out at league meeting –

avoid testing week if possible

Program-Weekly administrative meeting

Program-Faculty meetings

Program-Send request for spring sports officials association with schedules

Program-Set winter sports banquet(s) and spring parents sports meeting

Program-Review spring sports contracts, send copies to administrators

Program-Send spring schedules to administrators for sports supervision scheduling

Program-Schedule and send out agenda for any athletic department meeting

Post-Season-Review basketball league, district and state playoff information, including picture, up-dated

roster and team record. Send to local tournament manager and state tournament

program printer.

 

Have something to add? Send your feedback to ezine@allamericanpublishing.com




January 2018
A.D. Reminders for January 2018

A.D. REMINDERS FOR JANUARY

Coaches - Update coaches standards file

Coaches - Schedule and sent out agenda for any athletic department meeting

Fiscal - Pay bills

League - Review league standings for possible ties, play-off format, procedures and sites

League - Attend league meeting

Program - Finalize team rosters

Program - Game day preparations for basketball, wrestling, gymnastics and swimming

Program - Take State pictures

Program - Weekly administrative meetings

Program - Faculty meetings

Program - Check on purchases for concessions stands

Program - Update website

Program - Make local school board presentation on the National AD Conference (if attended) and thank you note to the board for allowing you to attend

Program - Finalize fall sports schedules for next year

Post-Season - Complete summary records for season’s wrestling participation; submit copy to qualifying tournament managers

Post-Season - Review winter post season reservations

 

Have something to add? Send your feedback to ezine@allamericanpublishing.com




December 2017
A.D. Reminders for December 2017

A.D. REMINDERS FOR DECEMBER

Coaches - Distribute clinic brochures to coaches

Pre-Season - Prepare for winter events: announcers, timers, ticket sellers, event managers, security, gate cash managers, signage, police

Program - Confirm wrestling permit forms are signed by physician and keep on file

Program - Observe at winter sports contests and practices at all levels

Program - Weekly administrative meetings

Program - Faculty meetings

Program - Update website

Program - Check concession stand responsibility, schedule and order process

Program - Make necessary preparations for Holiday competitions

Program - Obtain emergency numbers for Holiday break opponents in case of snow

Program - Obtain emergency numbers for weekend contests where bad weather can be an issue

Program - Review all winter schedules for conflict

Program - Confirm all transportation requests and review for conflicts

Program - Schedule and send agenda for any athletic department meetings

Program - Collect equipment requests for fall sports

Post-Season - Review all winter tournament room reservations

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