March 2020
A.D. Reminders March 2020
Coaches - Make sure tests for coaches who did not attend pre-season rules clinics are completed
Fiscal - Pay bills
League - Attend league meeting
Pre-Season - Make sure spring sports eligibility lists are completed and on file
Pre-Season - Prepare schedules and handouts for parents’ night meeting
Pre-Season - Arrange for audio/video needs for parents’ night
Program - Weekly administrative meeting
Program - Faculty meetings
Program - Prepare eligibility paperwork
Program - Schedule spring sport team pictures
Program - Prepare spring sport programs, pictures, rosters, schedules, articles
Program - Update website
Program - Schedule and send out agenda for athletic department meeting
Program - Confirm that individual practice rules have been met prior to first competition
Program - Hold any spring eligibility hearings if necessary
Program - Confirm all spring schedules with school calendar and review for conflicts
Post-Season - Complete winter sports inventory, storage of equipment; order equipment
Post-Season - Prepare thank you letters to winter sports coach spouses
Post-Season - Review selection of qualifying playoff sites, managers, play-off formats and dates for spring tournaments
February 2020
A.D. Reminders February 2020
Coaches - Set all-league coaches meeting and spring pre-season league coaches meeting
League - Attend league meeting
Pre-Season - Review all spring schedules and send transportation requests to transportation department
Pre-Season - Finalize spring sports schedules
Pre-Season - Remind spring sports coaches of spring rules clinics dates
Pre-Season - Send spring sports schedules to officials
Pre-Season - Assign keys to spring sports coaches
Pre-Season - Prepare indoor gym schedule for spring sports in case of rain
Pre-Season - Make plan for cancelling sport events when rain occurs. What is the deadline for cancellation? Who needs to be notified? How is a contest rescheduled?
Pre-Season - Prepare spring sports season arrangements
Pre-Season - Empty and reassign lockers for spring
Pre-Season - Prepare parent night invitation and letter
Pre-Season - Prepare spring schedules to be handed out at league meeting – avoid testing week if possible
Program - Weekly administrative meeting
Program - Faculty meetings
Program - Send request for spring sports officials association with schedules
Program - Set winter sports banquet(s) and spring parents sports meeting
Program - Review spring sports contracts, send copies to administrators
Program - Send spring schedules to administrators for sports supervision scheduling
Program - Schedule and send out agenda for any athletic department meeting
Post-Season - Review basketball league, district and state playoff information, including picture, up-dated roster and team record. Send to local tournament manager and state tournament
Post-Season - Review league and district tournament sites and make transportation requests
Post-Season - Send district basketball tournament information to media
Post-Season - Prepare district and state paperwork due for swimming, basketball, wrestling, gymnastics and bowling
Post-Season - Prepare for hosting games in winter post-season competition
Post-Season - Attend district and state contests
Post-Season - Meet with winter coaches for season evaluations, inventory and storage of equipment
Post-Season - Review qualifying and state tournament information bulletins for winter sports
Post-Season - Inform administration and coaches on post-season plans
Post-Season - Inform student body of plays, procedures and rules for post-season
Post-Season - Meet deadlines and responsibilities for post-season competitions
Post-Season - Schedule winter sports banquets
January 2020
Happy New Year! A.D. Reminders - January 2020
Happy New Year 2019!
Coaches - Update coaches standards file
Coaches - Schedule and sent out agenda for any athletic department meeting
Fiscal - Pay bills
League - Review league standings for possible ties, play-off format, procedures and sites
League - Attend league meeting
Program - Finalize team rosters
Program - Game day preparations for basketball, wrestling, gymnastics and swimming
Program - Take State pictures
Program - Weekly administrative meetings
Program - Faculty meetings
Program - Check on purchases for concessions stands
Program - Update website
Program - Make local school board presentation on the National AD Conference (if attended)
and thank you note to the board for allowing you to attend
Program - Finalize fall sports schedules for next year
Post-Season - Complete summary records for season’s wrestling participation; submit copy to
qualifying tournament managers
Post-Season - Review winter post season reservations
December 2019
Merry Christmas! - A.D. Reminders December 2019
Coaches - Distribute clinic brochures to coaches
Pre-Season - Prepare for winter events: announcers, timers, ticket sellers, event managers, security, gate cash managers, signage, police
Program - Confirm wrestling permit forms are signed by physician and keep on file
Program - Observe at winter sports contests and practices at all levels
Program - Weekly administrative meetings
Program - Faculty meetings
Program - Update website
Program - Check concession stand responsibility, schedule and order process
Program - Make necessary preparations for Holiday competitions
Program - Obtain emergency numbers for Holiday break opponents in case of snow
Program - Obtain emergency numbers for weekend contests where bad weather can be an issue
Program - Review all winter schedules for conflict
Program - Confirm all transportation requests and review for conflicts
Program - Schedule and send agenda for any athletic department meetings
Program - Collect equipment requests for fall sport
Post-Season - Review all winter tournament room reservations
November 2019
A.D. Reminders November 2019
Coaches - Winter sports rules clinics
Coaches - Winter sports eligibility rules
Coaches - Schedule and send out agenda for athletic department meeting
Fiscal - Pay bills
League - All-league fall coaches meeting and pre-season for winter coaches
Pre-Season - Collect all eligibility information from winter sports athletes
Pre-Season - Winter sports eligibility list on file
Pre-Season - Announce first practice dates for winter sports
Pre-Season - Schedule winter sports parents meeting
Pre-Season - Finalize gym practice schedules for winter sports
Pre-Season - Review all winter schedules for conflicts
Pre-Season - Empty lockers and reassign for winter sports
Pre-Season - Pre-season meetings with winter sports coaches
Pre-Season - Send winter schedules to officials
Pre-Season - Prepare winter schedules and rosters for league opponents
Pre-Season - Review winter sports season guidelines
Pre-Season - Share winter sports information with administration and coaches
Pre-Season - Note deadlines for winter sports activities
Pre-Season - Send all winter schedules to media
Pre-Season - Contact ticket sellers
Pre-Season - Tests for coaches who did not attend pre-season rules clinics completed?
Program - Update website
Program - Booster club meeting agenda – mail
Program - Get league academic awards and sportsmanship awards submitted
Program - Check winter tournament dates and look for school calendar conflicts
Program - Rent gym if necessary for winter sports practices
Program - Arrange audio/video equipment for parent night
Program - Winter schedules to administrators for sign up of administration duties
Program - Winter team pictures – contact coaches and photographers for dates
Program - Prep sports programs – coach letters, rosters, schedules
Program - Submit eligibility paperwork
Program - Prepare agenda for winter sports parent night
Program - Check on lost and found
Program - Arrange for event management for winter home contests
Post-Season - Arrange supervision for District/State events
Post-Season - Inventory fall sports equipment and prepare for storage
Post-Season - Review qualifying and state tournament information bulletins for fall sports
Post-Season - Inform administration and coaches regarding post-season procedures
Post-Season - Inform student body and press of plays, procedures and rules
Post-Season - Send thank you notes to spouses of fall sports coaches
Post-Season - Meeting with fall coaches for season evaluation, inventory and storage of equipment
October 2019
A.D. Reminders October 2019
Fiscal - Pay bills weekly Pre-Season - Prepare winter gym schedule for practices and contests Pre-Season - Advise winter coaches of winter rules clinic sites and dates Pre-Season - Review winter contracts with coaches Pre-Season - Request officials for winter sports Program - Weekly administrative meeting Program - Update website Program - Faculty meetings Program - Help promote events Program - Lost/Found – how are these items being processed? Program - Schedule and send out agenda for any athletic department meeting Program - Rosters and updated picture for all potential district/state tournament team should be sent to tournament manager and program printer Program - Review league standings for possible ties for playoffs and sites Post-Season - Check with athletic secretary – order letter awards and pictures as needed for post season awards banquets Post-Season - State tournament information to coaches Post-Season - Submit post season rosters in timely fashion Post-Season - Attend contests and practices at least once for each team at each level Post-Season - Bill and thank advertisers for sports program support Post-Season - Check tournament dates and confirm room reservations for state tournament Post-Season - Set end of season coaches meetings for the league coaches Post-Season - Schedule fall sports banquet(s)
September 2019
Welcome Back to School! - A.D. Reminders September 2019
Coaches - Review with coaches all state and local eligibility rules Coaches - Review coaches education hours including those who attend CPR or first aid classes Coaches - Review “out of season” regulations at first coaches meeting
Fiscal - Pay bills
League - League AD meeting
Program - Fall sports eligibility list should be on file Program - Confirm individual practice rules have been met prior to competition Program - Review fall sports season guidelines and bulletins. Share information with administration and coaches, noting deadlines Program - Review eligibility clearance, resident and academic rules, PRIOR to first competition Program - Finalize fall sport team rosters, take team picture Program - Schedule and plan events for National Activities Week in October Program - Send rosters to opponents Program - Make sure visitor locker rooms are clean and ready for use Program - Request gate money and police checks for home contests Program - Write article for school newspaper or program Program - Eligibility paperwork deadline Program - Secure any off-site gym space that might be needed for basketball practice for winter Program - Weekly meeting with administrators Program - Prepare JV and C team rosters and send with coach to contests to handout to parents Program - Confirm with transportation director all fall conflicts and departures Program - Submit forms needed for co-op and combined programs Program - Review school calendar and look for scheduling conflict
Post Season - Selection of qualifying play-off format, sites, managers and dates Post Season - Review state tournament allocation and tournament pairings or draws
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