July 2018
A.D. Reminders July 2018

Family - Take family/vacation time or you will not get through the next year

Program - Have packets for fall registration online or send out

Program - Check dates for fall rules meetings and schedule with coaches

June 2018
A.D. Reminders June 2018

Coaches - Meet with spring coaches for season evaluations, inventory and equipment storage

Coaches - Make arrangements for summer coaches’ schools or clinics

Coaches - Remind coaches if they need coaching clock or certification hours

Fiscal - Schedule end of the year meeting with ASB and district business manager to review budgeting and fiscal stability

Fiscal - Turn in ASB budget to high school ASB secretary for next year

Fiscal - Notify all coaches of their budgets for next year


Fiscal - Check with vendors regarding outstanding purchase orders


League - Attend league meeting

Pre-Season - Send requests for fall sports officials association with schedules

Program - Weekly administrative meeting

Program - Schedule fall parents meeting

Program - Update school athletic code

Program - Faculty meetings

Program - Confirm all fall schedules

Program - Contact photographer to schedule fall team pictures

Program - Check for fall eligibility dates and send letters to athletes no meeting academic eligibility

Program - Contact sports program advertisers for fall commitment

Program - See that job position openings are posted, interviews scheduled and hire coaches for following year

Program - Get the end of the year report ready for administration and board

Program - Present list of coaches for following year to the board for approval

Program - Coaches summer letters prepared and reviewed

Program - Write to all motels for next year’s tournaments reservations and confirm dates

Program - Confirm and schedule school physicals

Program - Send athletic code books to be printed for fall handout

Program - Schedule date for call coaches and parents meetings

Program - Schedule summer activities and facilities use: i.e. summer camps

Program - Review dates for district summer meetings

Program - Check with building administration and review dates for summer student activities

Post-Season - Confirm lockers are cleaned out and equipment properly stored for summer

May 2018
A.D. Reminders May 2018

Coaches - End of year coaches meetings

Coaches - Complete coaching clock hours or certification hours forms

Coaches - Coaches review changes for student athletic handbook

Fiscal - Pay bills

Fiscal - Confirm officials’ bills

League - Attend league meeting

Program - Update “social athletic code”

Program - Weekly administrative meeting

Program - Faculty meetings

Program - Update website

Program - Set “end of year” board presentation

Program - Load next year’s schedules onto website and school calendar

Program - Schedule and send out agenda for athletic department meeting

Program - Confer with administration regarding enrollment plans for next year

Program - Schedule date for spring sports all-league meeting

Post-Season - State tournament preparations

Post-Season - Review qualifying and state tournament information bulletins for spring sports

Post-Season - Inform administration and coaches of post-season information

Post-Season - Inform student body of plans, procedures and rules regarding post-season play

Post-Season - Meet deadlines and responsibilities in regard to post-season participation

Post-Season - Prepare thank you letters for spring sports coaches’ spouses

Post-Season - Prepare and schedule end of year coaches’ breakfast, dinner or meeting;
show you appreciation

Post-Season - Notify parents of physical date, site , cost, etc. for the coming year

Post-Season - Confirm fall sports scheduling

Post-Season - Confirm district playoff information, gate lists, supervisors, rosters

Post-Season - Schedule spring sports banquet(s)

Post-Season - Prepare for spring sports state tournaments

April 2018
A.D. Reminders for April 2018

Coaches - Schedule coaches meetings to review athletic handbook, make needed changes for upcoming year.


Fiscal - Review coaches’ salaries/budget for proposals for next year and forward to administrative team.


Program - Schedule physical dates with team physician for summer or call local clinics.


Program - Handle rainout and weekly schedule.


Program - Order flowers or gift for Administrative Day.


Program - Set dates for summer maintenance work in gym.


Program - Review basketball, wrestling, gymnastics scheduling for next year.


Program - Contact park department with requests for fields for next year.


Program - Review and set date for maintenance work on scoreboards over the summer.


Post-Season - Submit state tournament information online for potential state participants.


Post-Season - Prepare for late April or early May district, regional and state tournament information to be sent to qualifying manager and state tournament program printer.


Post-Season - Finalize rosters, update scores and send picture for state tournament programs.


Post-Season - Review league standings for possible ties for playoffs to qualifying events.


Post-Season - Check for tournament dates and confirm motel reservations for state events.

March 2018
A.D. Reminders for March 2018

Coaches - Make sure tests for coaches who did not attend pre-season rules clinics are completed Fiscal Pay bills

League - Attend league meeting

Pre-Season - Make sure spring sports eligibility lists are completed and on file

Pre-Season - Prepare schedules and handouts for parents’ night meeting

Pre-Season - Arrange for audio/video needs for parents’ night

Program - Weekly administrative meeting

Program - Faculty meetings

Program - Prepare eligibility paperwork

Program - Schedule spring sport team pictures

Program - Prepare spring sport programs, pictures, rosters, schedules, articles

Program - Update website

Program - Schedule and send out agenda for athletic department meeting

Program - Confirm that individual practice rules have been met prior to first competition

Program - Hold any spring eligibility hearings if necessary

Program - Confirm all spring schedules with school calendar and review for conflicts

Post-Season - Complete winter sports inventory, storage of equipment; order equipment

Post-Season - Prepare thank you letters to winter sports coach spouses

Post-Season - Review selection of qualifying playoff sites, managers, play-off formats and dates for spring tournaments

February 2018
A.D. Reminders for February 2018


Coaches-Set all-league coaches meeting and spring pre-season league coaches meeting

League-Attend league meeting

Pre-Season-Review all spring schedules and send transportation requests to transportation department

Pre-Season-Finalize spring sports schedules

Pre-Season-Remind spring sports coaches of spring rules clinics dates

Pre-Season-Send spring sports schedules to officials

Pre-Season-Assign keys to spring sports coaches

Pre-Season-Prepare indoor gym schedule for spring sports in case of rain

Pre-Season-Make plan for cancelling sport events when rain occurs. What is the deadline for

cancellation? Who needs to be notified? How is a contest rescheduled?

Pre-Season-Prepare spring sports season arrangements

Pre-Season-Empty and reassign lockers for spring

Pre-Season-Prepare parent night invitation and letter

Pre-Season-Prepare spring schedules to be handed out at league meeting –

avoid testing week if possible

Program-Weekly administrative meeting

Program-Faculty meetings

Program-Send request for spring sports officials association with schedules

Program-Set winter sports banquet(s) and spring parents sports meeting

Program-Review spring sports contracts, send copies to administrators

Program-Send spring schedules to administrators for sports supervision scheduling

Program-Schedule and send out agenda for any athletic department meeting

Post-Season-Review basketball league, district and state playoff information, including picture, up-dated

roster and team record. Send to local tournament manager and state tournament

program printer.


Have something to add? Send your feedback to ezine@allamericanpublishing.com

January 2018
A.D. Reminders for January 2018


Coaches - Update coaches standards file

Coaches - Schedule and sent out agenda for any athletic department meeting

Fiscal - Pay bills

League - Review league standings for possible ties, play-off format, procedures and sites

League - Attend league meeting

Program - Finalize team rosters

Program - Game day preparations for basketball, wrestling, gymnastics and swimming

Program - Take State pictures

Program - Weekly administrative meetings

Program - Faculty meetings

Program - Check on purchases for concessions stands

Program - Update website

Program - Make local school board presentation on the National AD Conference (if attended) and thank you note to the board for allowing you to attend

Program - Finalize fall sports schedules for next year

Post-Season - Complete summary records for season’s wrestling participation; submit copy to qualifying tournament managers

Post-Season - Review winter post season reservations


Have something to add? Send your feedback to ezine@allamericanpublishing.com

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